Resources
Cleaning metropolitan Melbourne schools
- How to raise a Cleaning Incident Report (PDF) (staff login
- Cleaning standards and frequency guide – information about school cleaning standards and an overview of the cleaning frequency for primary and secondary schools and specialist schools
- Area-based cleaning model for metropolitan Melbourne – Activity – a yearly calendar which provides a guide on how schools can work together with their service provider throughout the school year. The calendar also sets out recommended actions and required actions for schools
- Student Resource Package – contract cleaning – the base cleaning services provided to your school by the service provider are funded directly by the department. The credit line incorporated into your Student Resource Package (SRP) funding for cleaning reflects the funding being held centrally by the department to meet these costs. For further information, refer to SRP Contract Cleaning
- School Asset Management System (SAMS) plans – school building and room information are recorded in school layout (CAD) drawings and in the department’s asset management system. If you have any issues with the school layout plans (SAMS plans), please email sams@education.vic.gov.au with your concerns
- The Asset Information Management System (AIMS) is a web-based, centralised portal that has replaced schools' existing asset information management systems
Cleaning regional schools
The following supporting documents are required to engage and manage a regional school cleaning service provider:
- School council cleaning checklist – enables schools to customise their cleaning requirements by identifying their particular needs, before going to tender
- School council provision of cleaning services agreement – intended for use when a school purchases cleaning services
- Guide to completion – school council agreement – provision of cleaning services
Templates
Cleaning services agreement (CSA)
- School council provision of cleaning services agreement
- Contract extension letter – where a school council wishes to extend its cleaning services agreement by exercising any available further terms, this template is available
- Notice to unsuccessful respondents
- Notice to successful respondents letter
Variations
Breach, termination, expiring contracts
- Notice for breach of school cleaning services
- Contract termination – service
- Contract termination – without
- Expiring contract – confirmation of end of
- Exemption request
Background information on the department’s cleaning policy
- School cleaning reforms – Secretary’s – includes guidance to school councils on the way school cleaning is to be delivered
- Ministerial Order No. 1127 – School Cleaning in Government
- Ministerial Order No. 1127 – School Cleaning in Government
Information for cleaning contractors
For more information on school cleaning, please contact the VSBA School Cleaning Unit at cleaning@education.vic.gov.au or phone 1300 842 754.
Resources page containing supporting resources and links for this topic
Reviewed 12 March 2026