Cleaning

Cleaning regional schools

This chapter supports regional schools to procure and deliver contract cleaning. This guidance is only intended for regional Victorian government schools. Metropolitan Melbourne Victorian government schools should refer to the chapter on Cleaning metropolitan Melbourne schools.

Schools must undertake a procurement process for a new cleaning service provider if:

• the current contract is or will be expiring
• the current contract is terminated before the contract completion date
• there is no current contract in place.

To procure a cleaning service provider, regional schools must follow this guidance which has been developed to ensure compliance with relevant department policies, such as the Procurement – Schools policy, Contractors – Insurance and Contract Arrangements and Suitability for Employment Checks. There are exemptions available for schools where a school employs a cleaner directly, or chooses to take a different market approach. More information can be found under the Exemptions section.

The procurement process includes the following steps:

1. Understanding the school's cleaning needs
2. Determining the school’s budget
3. Determining the market approach
4. Developing request for quote or tender documentation
5. Releasing a quote or tender
6. Conducting site visits
7. Evaluating the cleaning proposal
8. Finalising the agreement.