Cleaning

Releasing a quote or tender

Quotes or tenders must be open for a minimum of 10 business days.

When releasing a tender or quote, it's important to include the school council agreement alongside the document. This ensures potential bidders understand the terms of engagement if they are successful.

Regional school councils must engage cleaning service providers using the school council agreement. This agreement outlines the responsibilities and obligations of the service provider. School councils should make every effort to avoid entering into supplier standard form contracts. The school council agreement can be found on the Resources tab, along with a guide for completing it. For any enquiries about the School council agreement or the guide, please contact the department's Legal division at legal.services@education.vic.gov.au or call 03 9637 3146.

After releasing the quote or tender, schools can notify service providers about the opportunity, for example via the community notice board, school website or local newspaper.

Schools can use AIMS to find contact details of registered cleaning service providers in their area, and check their compliance documents. Providers can be searched by Local Government Area (LGA), Australian Business Number (ABN), or name.