Conducting site visits
Schools are recommended to arrange a site visit for interested bidders within 3 to 5 business days of releasing the quote or tender. Schools may decide that the site visit should be mandatory for all interested service providers.
The quote or tender scope can include a site inspection. This enables the school to inform the suppliers that they can book a time to inspect the school in order to provide a more detailed and accurate quote, if desired.
Schools may wish to customise the below example with their quote or tender scope.
Mandatory tender site inspection
1.1 Attendance at this meeting is mandatory. Tenderers are required to attend a site inspection meeting on [DDMMYY] at [Time]. The location of the meeting is at [Address].
1.1.1 The meeting will provide Tenderers with the opportunity to clarify any uncertainties with the school prior to the closing of the tender.
1.1.2 The contact person regarding this inspection meeting are Mr/Ms [Last name] on [Contact number] or email [Email address].
1.1.3 Please confirm with the ‘contact person’ nominated above your attendance at this meeting no later than 12 noon on [DDMMYY].
1.1.4 Failure to attend this site inspection will render the Tenderer ineligible to tender.
Reviewed 12 March 2026