Records Management

Resources

School records retention guide

School records retention guide (XLSX) (staff login required) – Refer to this guide to understand how long specific records need to be retained and identify records that have passed the required retention period and can be legally disposed of. This guide covers all retention requirements schools need to know, based on the various retention and disposal authorities issued by the Public Record Office Victoria.

Note: This guide is updated regularly. Schools should use the links provided in this policy to access the most current version.

Hardcopy records storage checklist

Hardcopy records storage checklist (DOCX) (staff login required) – Use PART A of this checklist to ensure that new and existing hardcopy records areas or facilities are compliant and PART B to inspect and maintain hardcopy records storage areas or facilities to ensure they remain compliant.

School records destruction approval email template

School records destruction approval email template (DOCX) (staff login required) – Use this email template to seek the school principal’s approval to destroy ‘time-expired’ records that are no longer needed by your school.

Recordkeeping responsibilities for school staff

Recordkeeping responsibilities for school staff (DOCX) (staff login required)