Records Management

Guidance

Good recordkeeping is crucial for the provision of education service to the Victorian community and helps maintain trust with parents and students. It also helps schools meet their obligations under the Public Records Act 1973. All school staff, including service providers, and volunteers share the responsibility for good recordkeeping.

This guidance contains the following chapters:

1. Permanent and long-term temporary records
2. Records naming conventions
3. Records that must be restricted
4. Hardcopy records storage
5. Digital recordkeeping
6. Recordkeeping requirements for third-party systems
7. Digitising hardcopy records
8. Archiving hardcopy records
9. Normal Administrative Practice – records that do not need to be archived
10. How to destroy ‘time-expired’ records
11. Recordkeeping – child safety and wellbeing
12. Records management support for schools