education.vic.gov.au

School operations

Planned Maintenance Program

Guidelines for school-led funding allocations

The information in this section applies to schools that receive up to $50,000 in planned maintenance program (PMP) funding for visual defects identified through the rolling facilities evaluation (RFE).

All school-led projects must commence within 9 months of receiving a funding allocation. If the school-led project has not commenced within 9 months, the Victorian School Building Authority (VSBA) will take over delivery of the project, using the allocated funds.

Schools may also request their project to be led by the VSBA at any time if desired.

Funding acquittal

For school-led projects, schools are required to complete and submit a funding declaration form for approval. Schools will be contacted by a VSBA technical leadership coach to explain the process and assist with the completion of the funding declaration form if required.

In completing and submitting the form for approval, the school acknowledges the intention of the funds, and the full amount of funding available. This helps the VSBA ensure funding is spent for its intended purpose.

The form requires department regional office approval. The school will not receive funds until the appropriate approvals are made (step 4).

All school-led projects must commence within 9 months of receiving a funding allocation. If the school-led project has not commenced within 9 months, the VSBA will take over delivery of the project, using the allocated funds.

Works delivery

After the funding declaration form has been approved by the regional office, schools may enter into contracts with suppliers for PMP projects valued up to $50,000.

To ensure the department fulfils its mandatory obligations under the Project Development and Construction Management Act 1994 (Vic)External Link and the Ministerial Directions and Instructions for Public Construction ProcurementExternal Link , schools seeking to enter such contracts must comply with the Procuring Low-value Construction Works or Services policy.

The process for a school-led project is detailed below.

Guidelines applying to schools that receive up to $50,000 in planned maintenance program (PMP) funding

Reviewed 02 August 2024

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