Travel

Definitions

Base location
Refer to the Travel and Personal Expenses — Teaching Service policy.

International travel
Travel to and within all destinations not included in ‘travel within Victoria and border communities’, ‘interstate’, and ‘travel to New Zealand’.

Interstate travel
Travel outside Victoria and its border communities, but within Australia.

Pre-travel request
A formal submission made to the travel approver prior to booking any travel. It outlines the purpose of the trip, the proposed itinerary, and estimated expenses, and is required to be approved before any travel commitments are made.

School-based staff
Staff, contractors or consultants delivering official business or travelling on school excursions, including:

• the teaching service, including principals
• other school-based staff
• school council members.

Travel approver
Refers to a DE employee with the authority to approve travel for staff members.

Travel costs
Any costs, fees, allowances or expenses associated with, or incidental to, official government entities’ travel, including but not limited to air fares, accommodation, car rental expenses and travel bookings’ transaction fees.

Travel manager
A DE employee who is the policy owner, and responsible for procedural compliance, monitoring and data collation for reporting.

Travel registrar
The DE employee(s) responsible for procedural compliance, monitoring and data collation for reporting travel by school-based staff.

Travel Request Authorisation (TRA)
A formal record of travel approval required for travel within Victoria and border communities of more than 5 consecutive nights, and for all interstate travel, travel to New Zealand and international travel. TRAs for school-based travellers are recorded in the school travel application system.

Travel to New Zealand
Travel between Australia and New Zealand, and within New Zealand.

Travel within Victoria and border communities
Travel within Victoria, and within 100 km over the Victorian border.

Traveller
Any school-based staff who undertakes government travel.